Quotes

How long does it take to receive a quote?

It depends on what technology you want at your event. A quote can be made much faster for a straight forward set up. For example a one day internal meeting with screens, pipe and drape, projectors, and audio system. Our account managers begin working as soon as a request is made, the more details you provide the faster the process.

I like to compare prices for audio visual service, how can you accomodate me?

We encourage our clients to find the best price, and of course the same goes for a potential client. If you already have a quote from another source we can sit down and compare to see if we can get to a lower cost. Or you can compare both quotes and get back with us after a decision is made. Either way, we are here to assist you.

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Hotels

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Employment

What is the process to become an innoVia freelancer?

At the very bottom of the About page you will find a freelancer form. Be sure to fill out the corresponding I9 application in or out of the United States. Once a detailed description of your skills is received and we are a good match, you will then be added to our list of preferred freelancers. When an opportunity arises we will give you ample notice of the event in order for you to decline or accept the job.

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Old widget for industry articles

The Evolution of Sales: Perspectives and Realities Defining the Modern Sales Professional by Lalia Rach, Ed.D.

This report explores the challenges facing hotels sales today, including the way organizations and individuals think about the sales process, sales management and the sales professionals, and highlights the need for the hospitality industry to change perspective...read more

FICP Keynote Video presenter Michael Domingez

Dominguez is a Certified Hospitality Sales Executive (CHSE) from Hospitality Sales & Marketing Association International, and he serves on the International Board of Directors for Meeting Professionals International, Industry Issues and Trends Task Force for the Professional Conference Management Association, the Industry Partner Alliance for the American Society of Association Executives and the Advisory Board for Starcite. He is currently co-chair of the Meetings Mean Business Coalition, and was the Past President for MPI – Southern California Chapter. watch video

Gene Howe & Koleen Roach Q & A General Session Audio by FICP

Gene Howe is President of Heroic Productions & Koleen Roach is Director of Meetings and Conference Management at Securian Financial Group. These knowledgable industry professionals openly discuss how they source AV, manage negotiations with hotels, and things to watch out for. Total run time is 38:07 listen here

You Don't have to Use the Hotel AV Company by Meeting Tomorrow

More and more companies are holding meeting planners accountable for expenses. Just as travel budgets have been tightened, audio visual budgets have been targeted for savings. Hotel audio visual contracts limit competition, which equates to poorer service and less value than a outside company can provide.
read more

Removable Contract Clauses




•  You agree and understand that in addition to your own AV provider, you will be required to pay to have 'In-House' technicians present at any function at which AV services are provided


•  When third party suppliers are utilizing the XYZ Ballroom or 50% of our meeting space, a mandatory 25% Technical Service Charge will be assessed on outside audiovisual equipment and services based on the equipment rental price for the same or similar equipment from 'In-House'


•  Customer is subject to a 23% hotel administrative fee that will be added at the time of invoicing. Please see your hotel convention services manager for final number. Administrative fees are NOT gratuities and are not paid in whole or in part to any employee of 'In-House'


•  All Third Party Vendors & Tradeshow Contractors planning to do work within our facility must have a 'In-House' representative oversee their load-in and load-out... A labor charge for this service will be assessed and billed to your folio... based on 5 hour minimum


•  Any production company bringing in audio visual staff to the 'hotel' is required to staff 'In-House' Union AV technicians at a ratio of one Union Technician for every two outside technicians


•  Outside production companies wishing to rig in the Grand Ballroom ceiling must use house riggers. Charges for riggers are available for our in-house Audio Visual provider


•  Use of third party contractors will result in additional charges... Client understands that any dispute with these charges is with their third party and not the Hotel


•  All Floor plans are to be submitted to the Meetings & Event Services Manager and 'In-House' with approval by the City Fire Marshal 21 days prior to the event


•  All front of house travel paths, storage areas, and back stage areas covered with Poly-Tak, a self-stick adhesive visqueen. Each roll will consist of 500 feet @ $750 per roll


•  The 'Hotel' reserves the right to charge 22% of 'In-House' rates for the same equipment that is brought in and apply these charges to the master account. These monies serve to help staff our hotel and services with experts in the field of audio visual who can assist with such equipment, provide electrical distribution, assist with sound and lighting systems or any other service needs


•  Provided the following guidelines are followed a copy of these guidelines signed by the guest/client and the Third-Party Supplier and provided to the Hotel and Presentation Services at least 45 days prior to the event.

And this is the kicker

These guidelines have been developed to ensure the utmost safety and care...and maintain a level of service and quality that is necessary to ensure you have a successful event.