A story meeting planners know all too well...

Removable contract line items designed to coerse you into using the hotel's preferred vendors

  • Any language insinuating that additional charges, penalty or fees could be incurred for contracting with your preferred vendor instead of the hotel’s preferred vendor.

  • Any language claiming a dispute with the hotel’s exclusive preferred vendors for erroneous charges or other incidents may not be disputed through the hotel management with which you signed the agreement with.

  • Inflated insurance coverage requirements

  • Requirements to supplement preferred vendors staff with hotel’s preferred vendor staff

  • Any type of liaison or supervisor fees required for load-in and load-out of equipment.

  • Any loading dock or freight elevator charges, fees or SOP that create additional costs.

  • Unattainable time requirements for submitting plan, diagrams and production schedules.

  • Production guidelines designed to slow down and create additional costs to your preferred vendor but are not enforced with the hotel’s preferred vendor.

  • Any deposits required by your preferred vendor in addition to insurance requirements.

  • Fees to plug into existing wall electrical outlets.

  • Language prohibiting you from creating your own WiFi hotspots or bringing in your own preferred vendor for internet connectivity.


Informative Industry Articles

Clauses to include in RFP or contract addendum before signing